Medical Equipment Planning and FF&E Consultancy

Driven by our in-house database and skilful team, we are able to provide the following consultancy service:

 Design Phase

  • Review functional brief and architectural drawings
  • Produce and manage FF&E master list and budget
  • Site audit to identify any medical equipment and FF&E suitable for transfer
  • Perform an FF&E gap analysis and identify any discrepancies or overlaps
  • Produce comparison report on FF&E make and model for each unique item
  • Identify local regulatory standards and compliance relevant to medical equipment and FF&E
  • Write technical specification for medical equipment and FF&E
  • Report on medical equipment and FF&E service and utility requirement
  • Report on ICT requirement for medical equipment and FF&E
  • Advice and report on utilization of new and emerging technology that would be relevant to the project
  • Coordinate and attend user group meetings
  • FF&E risk analysis

Procurement Phase

  • Review and allocate medical equipment by tender packages
  • Identify tender package specific preambles, terms and conditions
  • Prepare tender documentation
  • Advice on evaluation methodology and weighting
  • Advice and, if required, conduct tender evaluation
  • Present tender evaluation report to tender working groups
  • Advice on preparation of tender recommendation
  • Advice and, if required, represent client in tender negotiations

Delivery Phase

  • Assist with planning of temporary decanting and shifting of medical equipment and FF&E
  • Report on logistics for delivery of the FF&E onto site
  • Advice on staging requirements based on medical equipment delivery and logistics plan
  • Report on site preparation required for receipt of medical equipment and non-medical equipment
  • Report on testing and commissioning requirement by FF&E group and tender package as per Australian Standards
  • Advice and report on medical equipment ICT and information system interface requirements where necessary
  • Advice in the establishment of policies, procedures and resources around the management of medical equipment delivery

Commissioning Phase

  • Advice on resource required onsite for of the installation and commissioning of medical equipment and FF&E
  • Segregation of medical equipment according to testing and commissioning requirements
  • Advice on commissioning plan, technical/non-technical resources, calibration test tool requirements, equipment testing stations and relevant testing standards to be adhere by vendor including sample testing and commissioning program
  • Advice on estimated turnaround time for clinical and non-clinical equipment testing and commissioning for in cooperation into testing and commissioning program

Handover Phase

  • Report on medical equipment and FF&E defects
  • Issues management and resolution
  • Coordinate medical equipment and FF&E signoff
  • Coordinate clinical and technical training for medical equipment
  • Review and advice on post warranty maintenance

Maintenance Phase

  • Review and analyse hospital asset list
  • Clinical and non-clinical equipment site audit
  • Analyse equipment backlog, overdue maintenance duration, open work orders task, equipment breakdown ratio and critical areas affected by equipment maintenance backlog
  • Identify patterns that point to a gap in the existing maintenance service and logistical chain
  • Review asset details of equipment pending maintenance including maintenance history
  • Identify best value for money solution between in house versus outsourced service delivery model
  • Identify a suitable go to market strategy document to reduce risk pose by overdue maintenance
  • Review existing supplier service contracts to identify opportunities for contract optimization or variance
  • Advice on equipment identified to be condemned based on asset details, equipment life span and cost

Please contact us on (07) 3288 5672 to obtain more details on consultancy services or complete the form below. Our objective is to provide solutions to your requirements.